Aoibhneas is a Domestic Abuse Support Agency working with Women and
Children who are or have been affected by domestic abuse.
Aoibhneas provides a complete continuum of care within a service of
excellence. A complete continuum of care arrangement provides for the
access of women and children to supports at earliest intervention
through provision of prevention and awareness raising programmes,
community-based support, refuge accommodation, transitional
accommodation, and post refuge/ transitional support.
VACANCY - ADMINISTRATOR (PART-TIME)
JOB TITLE: Administrator (Part-Time)
LOCATION: Aoibhneas CLG
SALARY: HSE **Apply on the website** GRADE IV (CLERICAL) Scale
(?**Apply on the website**,**Apply on the website** - ?**Apply on
the website**,**Apply on the website**) (pro- rata)
HOURS: Part-time post, **Apply on the website** hours per week (over 2
days)
CONTRACT: Fixed-Term
SUMMARY:
Aoibhneas is seeking an Administrator (part-time) to join our Admin
team to assist with the day-to-day operations of Aoibhneas Domestic
Support for Women and Children.
The Administrator will be reporting to the CEO. The successful
candidate will be responsible for providing administrative support and
assistance to the CEO and Designated Officer in the delivery of all
aspects of service operations and delivery with a focus on supporting
data quality, data collation and data reporting through the use of our
Salesforce Database.
PERSON REQUIREMENTS:
ESSENTIAL
* Qualifications and training relevant to role of general
administrator or a third level qualification in business
administration, public administration or equivalent.
* Experience using salesforce and the customisation of a salesforce
to facilitate input and data collation.
* A minimum of 1 years? experience working at administrative
level.
* Proven
* Administration skills
* Organisational skills
* Planning
* Time management
* Problem solving
* Ability to work to deadlines and multi-task
* Excellent computer and IT skills including Microsoft Office Skills
as required for the role
* Excellent communication skills, both verbal, presentation skills
and written communication with an excellent command of English and
grammar
* Drive towards excellence in service delivery, maintaining high
standards, working as a team to deliver results and being personally
responsible and accountable for delivery of work.
DESIRABLE
* Data collation and analysis skills
* Research
* Report writing
* Managing suppliers and contractors
* Equipment maintenance
* Troubleshooting IT
* Building and facilities management
* Tendering/shopping around or pricing and getting value for money;
negotiating skills
* Having worked in a team, and managed or led projects or teams
KEY RESPONSIBILITIES
The key responsibilities include:
* Provide administrative support to the CEO and Designated Officer by
answering phones, handling information requests, filing (electronic
and paper), managing emails, paperwork, and general expenses.
* Provide administrative support to the CEO and Designated Officer
by purchasing office supplies, by checking stock to determine
inventory level, anticipating needed supplies, evaluating new office
products; placing and expediting orders for supplies, verifying
receipt of supplies, and handling suppliers.
* Provide administrative support to the CEO and Designated Officer
by assisting in filing and maintaining records to the standards
required in the service, utilising filing and retrieval systems and
recording meeting discussions as requested.
* Provide administrative support to the CEO and Designated Officer
by working with Salesforce Database to transfer all relevant data from
existing database, to monitor and quality data from all departments
and to collate reports, statistics and service output as per
stakeholder and SLA requirements.
* Provide administrative support to the Manager by conducting
research, collecting and analysing information and producing reports
and other confidential materials
* Provide administrative support and assistance to the Manager in
maintaining linkages and connections with donors, funders and
stakeholders and represent Aoibhneas in a professional manner with
donors, funders and stakeholders.
* Maintain stakeholder confidence and protect operations by keeping
all aspects of service delivery and operations confidential.
TERMS AND CONDITIONS:
* **Apply on the website** hours per week (over 2 days)
* 1 year fixed-term contract
* HSE **Apply on the website** Salary Scale CLERICAL OFFICER GRADE
? (?**Apply on the website**,**Apply on the website**- ?**Apply
on the website**,**Apply on the website**) (pro-rata)
Any interested applicants should forward their CV and a short covering
letter stating their suitability for the role.
PLEASE EMAIL?**APPLY ON THE WEBSITE** BY FRIDAY **APPLY ON THE
WEBSITE**TH JANUARY, **APPLY ON THE WEBSITE** BY 5 PM FOR THE
ATTENTION OF
Cristina Santamar?a,
Head of Services
Aoibhneas CLG.
PO Box **Apply on the website**
Dublin **Apply on the website**
_Tel. **Apply on the website** **Apply on the website**_
_All offers of employment with Aoibhneas are subject to Garda Vetting.
Aoibhneas is an equal opportunities employer._
We need : English (Good)
Type: Permanent
Payment:
Category: Others
